Latest Update December 6, 2010

Middleborough Republican Town Committee

Middleborough, Massachusetts 02346

BY-LAWS

(As Amended 1/8/2010)

 

  1. Name and Purpose

  2. Membership

  3. Organization

  4. Officers

  5. Duties of Members

  6. Sub-Committees

  7. Executive Committee

  8. Meetings

  9. Quorum

  10. Political Activity of Members

  11. Massachusetts Republican Party Convention and Massachusetts Republican State Committee Regulations and Policy

  12. Parliamentary Authority

  13. Amendments

 

 

NOTE:According to Massachusetts General Laws, Chapters 52 and 53, the underlined portions of the following Articles and Sections must be adopted as they appear in guidelines from the Republican State Committee                 

 

 

I.    Name and Purpose

 

A.    The name of this organization shall be the Middleborough Republican Town Committee, hereinafter called the Committee.

 

B.     The purpose of the Committee is to promote the principles of the Republican State and Republican National Committees and to promote the election of Republican candidates.

 

II.  Membership

     

A.    The Committee shall consist of enrolled members of the Republican Party resident in the Town of Middleborough, who shall be elected from their Town at the Presidential Primary, provided that by such election the total number of members of the Committee shall not exceed the number determined under Article II, section B hereunder.

 

      The members of the Committee shall hold office for four (4) years, ending on the thirtieth day following the day on which the Presidential Primaries are next held and until their successors shall have organized.

 

      In case a member dies, resigns, cancels, changes his party enrollment, or refused to serve, his place shall be declared vacant and the vacancy shall be filled at the next regular meeting of the Committee.

 

      Any vacancies on the Committee between Presidential Primaries may be filled by the full Committee without notice.

 

B.     The existing Committee shall determine the number of members to be elected at the next Presidential Primary; and the Secretary of said Committee shall give notice of the number to be elected to the State Secretary and to the Republican State Committee on or before February 1st of the year in which they are to be elected. That number shall not be less than three (3) nor more than thirty-five (35).

 

C.     The Committee may elect Honorary members. They shall have all rights and privileges of member except the right to vote.

 

D.    The Committee may, by vote at any meeting, appoint associate members. Associate members shall not have the right to vote, but shall have the right to attend all the meetings of the Committee and to serve on all sub-committees plus whatever additional functions the Chair may assign to them.

 

III. Organization

 

A.    The Committee shall within ten (10) days after the 30th day next following the election of its members, meet and organize by the election of a Chairperson, Vice Chairperson, Secretary, Treasurer, and such officers as it shall determine.

 

      The term of the officers of the Committee shall be one (1) year and until their successor shall have been elected. The Chairperson shall not serve more than three consecutive one year terms.

 

      Any officer(s) of the Committee may be removed from the office by a majority vote of those present and voting, a quorum being present, at any regular or special meeting of the Committee; provided, however, that seven (7) days written notice has been sent to all members that the removal of officer(s) is to be considered.

 

      All officers shall assume office at an event (usually a dinner) within 45 days following the annual election of officers.

B.     At the conclusion of memberís term or removal from office all Town Committee property, correspondence, and/or records shall be turned over to the presiding officer promptly.

 

C.     The Committee shall keep in close contact with its State Committee Members and shall consult with them in any matter requiring action by the State Committee Chairman. The Committee shall notify its State Committee Members of all meetings.

 

D.    The Secretary of the Committee shall, within ten (10) days after its organization, file with the Office of Campaign and Political Finance, and with the State Secretary, with the Town Clerk, and with the Secretary of the Republican State Committee, a list of Officers and members of the Committee, together with the addresses and telephone numbers of such Officers. Within ten (10) days after the appointment of associate members, the Secretary shall also file a statement of any changes in the membership of the Committee which have resulted from vacancies which the Committee has filled.

 

IV. Officers

     

A.    Chairperson.  The Chairperson of the Committee shall, in addition to the duties required by law, preside at all meetings of the Committee and of the Executive Committee and direct, with the advice of the Executive Committee, the work of the Committee. S/he shall appoint all Sub-Committees, with the approval of the Executive Committee, except as otherwise provided and shall serve as a member ex-officio on all sub-committees. S/he shall employ all necessary assistance subject to the approval of the Executive Committee, for the Committee. S/he shall ensure Committee representation at all meetings called by the State Committee Members.

 

B.     Vice Chairperson.  The Vice Chairperson shall preside al all meetings of the Committee in the absence of the Chairperson, and shall perform all duties and have all powers of the Chairperson in case of temporary absence or incapacity of the Chairperson. The Vice Chairperson shall perform all other duties requested by the Chairperson, Executive Committee, or otherwise herein provided.

 

C.     Secretary.  The Secretary shall keep a record of the proceedings of the Committee and of the Executive Committee; and shall notify each member by mail of each meeting of the Committee in accordance with ART. VIII.  The Secretary shall perform all other duties required by law, and/or requested by the Chairperson, Executive Committee, or otherwise herein provided.

 

D.    Treasurer.  The Treasurer shall maintain a checking account and have custody of all funds belonging to the Town Committee, pay all written orders provided for in the rules, and shall procure and file vouchers for such payment. All financial     transactions shall require signatures as specified by a majority vote at a Town Committee meeting. The Treasurer shall perform all other duties required by law, and/or requested by the Chairperson, Executive Committee, or otherwise herein provided.

 

V.  Duties of Members

 

Members of the Town Committee have a duty to support and vote for Republicans and to:

 

         Attend meetings of the Town Committee

         Support functions sponsored by the Town Committee

         Invite new members and associate members to join the Town Committee

         Support Sub-Committee activities including mailings, stand-outs, fund raising, telephone calling, etc.

 

VI. Sub-Committees

 

A.    Nominating Sub-Committee.  The Chairperson shall appoint in February of each year three (3) members, with the approval of the Executive Committee. They shall nominate one name for each office of chairperson, vice chairperson, treasurer, and secretary. A report shall be submitted in writing at the March meeting for elections in April of each year.

 

B.     Audit Sub-Committee.  The Chairperson shall appoint in February of each yeah three (3) members and/or associate members, with the approval of the Executive Committee, to audit the Treasurerís books and report in writing to the Executive Committee.

 

C.     Other Sub-Committees.  The Chairperson may create such sub-committees as are deemed necessary with the approval of the Executive Committee. The Chairperson shall further designate the members and/or associate members serving on said committee with the approval of the Executive Committee and assign specific responsibilities for each.

 

VII.     Executive Committee

 

The Executive Committee, consisting of the Chairperson, Vice Chairperson, Treasurer, and Secretary, shall supervise the work of the Committee. Between meetings of the Committee it shall exercise, so far as it is consistent with the law and these By-Laws, all the powers of the Committee. It shall keep the Committee fully informed of any action taken by it between meetings of the Committee and present recommendations for action by the full Town Committee. It shall serve as an advisory committee on all matters referred to it by the Chairperson. Three of the four elected officers shall constitute a quorum at any meeting of the Executive       Committee and shall decide all matters before the body.

 

VIII.    Meetings

 

The Chairperson shall direct the calling of not less than four (4) meetings of the Committee each year plus additional meetings as s/he deems necessary.  A majority of the Executive Committee or any five (5) members of the Committee may call a meeting of the Committee.  Notice of each meeting shall be given at least seven (7) days before the date of such meeting to each member.

 

The Chairperson shall direct the calling of an annual election in April of each year.  During the year of the Presidential Primary election the annual Town Committee election shall be on a date in April as specified in Chap. 52, Sec. 4 of the Massachusetts General Laws.

 

IX. Quorum

 

Five full members shall constitute a quorum.  A majority of those present and voting, if a quorum is present, shall be sufficient to pass all routine matters.

 

X.  Political Activity of Members

 

No member (or Associate Member) of the Committee shall sponsor or endorse any candidate, or otherwise in any way serve the interest, of any political party other than the Republican Party in connection with any partisan election or primary involving or affecting the Town.  After candidates in any partisan election            involving or affecting the Town shall have been determined through party primaries or other lawful procedures, every Member (or Associate Member) of the Committee shall give support to the entire Republican slate of candidates.

 

In the event that a Member (or Associate Member) of the Committee cannot comply with the foregoing standard, then s/he shall be expected to resign.  Upon vote of two-thirds (2/3) of the Members of the Committee present at a meeting duly called and held, the Committee may call for the resignation of such Member (or Associate Member).

 

XI. Massachusetts Republican Party Convention and Massachusetts Republican State Committee Regulations and Policy

 

These By-Laws shall be subordinate to any and all Massachusetts General Laws and/or all regulations and policy promulgated by the Massachusetts Republican Party Convention and/or Massachusetts Republican State Committee.

 

XII.     Parliamentary Authority

 

ďRobertís Rules of Order RevisedĒ shall determine parliamentary authority. A parliamentarian, appointed by the Chairperson, shall have full say as to interpretation.

 

XIII.    Amendments

 

These By-Laws may be suspended or amended at any regular meetings of the Committee by a two-thirds (2/3) vote of those present and voting, a quorum being present, and notice of the action proposed having been included in a written notice of the meeting to each member of the Committee at least seven (7) days prior to the meeting at which the proposed is to be taken.

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Middleborough Republican Town Committee | O.C.P.F. # 76348

PO Box 106 | Middleborough, MA | 02346-0106